We are thrilled to announce the upcoming launch of PlanPilot AI, a groundbreaking addition exclusively available to Reposite planners. This innovative AI-driven tool is set to redefine the landscape of group travel and event planning, making it more efficient, effective, and adaptable than ever before. Join us for the live unveiling event where we will showcase the capabilities of PlanPilot in real-time.
What is PlanPilot?
PlanPilot is the most significant technological advancement for group planners in decades, designed to automate and streamline the Request for Proposal (RFP) process from start to finish. Built on the foundation of cutting-edge artificial intelligence, PlanPilot acts as a smart liaison between travel planners and suppliers, ensuring that communication is seamless, responses are timely, and no details are missed. PlanPilot has already been beta-tested by a select group of Reposite users and has garnered incredible feedback for its ability to streamline complex processes and enhance planner capabilities.
Key Features and Capabilities
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Automated RFP Management: Once activated on a Reposite project, PlanPilot takes over the management of RFPs, handling everything from the initial request to the final proposal submission. It ensures that all supplier responses meet the specified requirements before moving forward.
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Intelligent Interaction: PlanPilot uses sophisticated algorithms to detect the must-have information for a complete supplier quote. It autonomously communicates with suppliers to answer their questions, provide clarifications, and prompt for additional information when necessary.
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Dynamic Control: With PlanPilot, planners have the ability to turn the tool on or off as needed. This flexibility allows planners to step in and take control of the conversation at any point, providing a personalized touch when preferred.
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Comprehensive Data Handling: PlanPilot integrates smoothly with Reposite's existing infrastructure, pulling and pushing data as needed to ensure that every interaction and transaction is recorded and aligned with user needs and compliance standards.
Early Feedback from Reposite Planners
The introduction of PlanPilot into the workflows of our beta testers has not only transformed their operational processes but also brought quantifiable improvements that underscore the effectiveness of this innovative tool.
Time-Saving Capabilities
One of the most compelling metrics from our beta testing phase is the reduction in time spent managing RFPs. Beta testers saw a 64% decrease in the time required to go from RFP issuance to final proposal submission. This improvement has enabled planners to focus more on strategic tasks and client relationships, significantly enhancing productivity and job satisfaction.
"PlanPilot has dramatically changed how we handle RFPs. What used to take hours, going back and forth with suppliers, now takes mere minutes. It's like having an assistant dedicated to the most time-consuming parts of my job."
- Emily R., Senior Event Planner
Enhanced Quote Accuracy
PlanPilot beta testers observed a 35% increase in the completeness and accuracy of supplier proposals. By ensuring that all necessary information is included and by facilitating better communication between planners and suppliers, PlanPilot has drastically reduced the back-and-forth typically required, leading to faster and more decisive planning cycles.
"The accuracy and completeness of the quotes we now present to clients have significantly improved. PlanPilot ensures that every proposal is robust and precise, which has really enhanced our client presentations."
- Jeremy K., Director of Group Travel
Streamlined Workflow
Perhaps the most significant indicator of success has been the ability of our beta testers to scale their operations. With the efficiency gains provided by PlanPilot, testers have been able to increase their client load by 20% without additional overhead costs, showcasing the tool’s capability to drive business growth sustainably.
"The level of automation PlanPilot brings to our RFPs has allowed us to handle more clients and focus on higher-value activities. It's not just a tool; it's a game-changer for our business."
- Shannon J., Senior Manager, Meetings & Events
How PlanPilot Works
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Activation: Planners can activate PlanPilot for any project within Reposite’s platform. Once activated, it immediately begins to manage communication with all suppliers on the RFP process.
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Data Analysis and Interaction: Using AI, PlanPilot analyzes the RFP details submitted by planners and identifies key information that must be included in supplier proposals. It then interacts with suppliers, answering inquiries and requesting missing details to ensure that each proposal is complete and accurate.
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Proposal Compilation: After gathering all necessary information, PlanPilot compiles it into a detailed proposal. Planners can review these proposals at their convenience, with options to edit, approve, or request further modifications.
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Finalization and Follow-Up: Once a proposal is finalized, PlanPilot notifies the relevant suppliers, confirms details, and alerts the planner that the proposal is complete and ready for review.
Early Access Information
While early access to PlanPilot is now closed, we encourage those interested in joining the beta group waitlist to email planpilot@reposite.io. Being a part of the Reposite Beta Testing group gives planners a sneak peak into upcoming product releases, and allows planners to influence the future of travel and event planning technology.
About the Unveiling Event
Reposite is hosting a live virtual unveiling event at 1:00pm ET on Wednesday, June 19th, 2024. The live unveiling event is not just an opportunity to see PlanPilot in action but also a chance to understand the potential impacts of this revolutionary tool on your business. You will get a firsthand look at how PlanPilot can save time, reduce overhead, and improve the accuracy and efficiency of your planning processes.
Agenda:
- First Look at PlanPilot: Get an exclusive preview of PlanPilot before it goes live. Experience firsthand how it automates and streamlines the Request for Proposal (RFP) process.
- Live Demonstration: Watch PlanPilot in action! See how it handles communications, drafts comprehensive proposals, and manages supplier interactions without you having to lift a finger.
- Expert Insights: Our product and engineering experts will explain the AI technology behind PlanPilot, demonstrating its potential to save you time and enhance your planning capabilities.
- Interactive Q&A: Have specific questions? Get them answered live! Our team will be available to discuss how PlanPilot can be tailored to fit your unique needs.
This event is a must-attend for all Reposite planners and anyone interested in the future of travel and event planning. It's an opportunity to ask questions, see live demonstrations, and begin thinking about how you can integrate PlanPilot into your workflow.
To register for the live event and secure your spot in this transformative journey, visit our registration page.
Special Offers and Opportunities
During the event, two lucky attendees will be randomly selected to receive a free 6-month subscription to PlanPilot.
All attendees of the unveiling event will be eligible for a 10% exclusive discount on their first year of PlanPilot services. Planners must upgrade their Subscription or sign up for a new PlanPilot subscription within 14 days of the event to take advantage of this special offer.
