This month, Reposite had the pleasure of hosting an AI focused educational seminar in conjunction with AllFly and the SITE South Florida chapter, which brought together professionals from the meetings & events industry. Held at the vibrant STK Steakhouse in South Beach, the event not only provided valuable insights into the quickly evolving world of AI, but also set the stage with its lively ambiance, delectable cuisine, and refreshing drinks!
The evening began with an amazing kickoff from our partners at CityHunt, where the group was brought together with a fun and engaging icebreaker, Unlock the Box!
The seminar drew a full house of enthusiastic attendees eager to explore how AI could revolutionize their events. Led by industry pioneers Alexa Berube and Kenny Totten, who each founded their own tech companies with a strong reliance on AI, the event offered a plethora of insights and practical tips on integrating AI into the meetings industry.
The session kicked off by describing the current landscape of AI and its historical context. A lot of folks seemed to think AI just popped up last year and has since gone viral, but it’s actually been around since the 1950’s with the launch of the world's very first chatbot.
"Planners need to educate themselves on AI because it will make them wildly more efficient and get substantially more done in less time, but it will not replace the need for meeting and event planners because there are still so many things it cannot do."
- Alexa Berube, Cofounder @ Reposite
A Peak into the Seminar: Natural Language Processing (NLP) and AI Tools for Meeting Planners
Natural language processing (NLP) is a subset of AI that focuses on the interaction between computers and humans through natural language.
It involves tasks like speech recognition, language understanding, and language generation. The most popular examples of NLP tools today are OpenAI/ChatGPT and Google’s Gemini (previously known as Bard).
Meeting and event planners can leverage these powerful tools for destination selection, creating event agendas, crafting event invitations, blog posts, social media posts, speaker bios, translating languages, AI-powered chatbots to answer attendee questions, contract reading and understanding, crafting post-event follow-up surveys, analyzing and summarizing data, and more.
Planners who are not yet using NLP may want to start with Gemini, which is free of charge and pulls more live info.
Key Discussion Points & Takeaways
Understanding AI Applications
The Reposite team covered the six major categories of AI: machine learning, natural language processing, computer vision, image generation, robotics and expert systems. Each category was briefly described, showcasing its unique capabilities and applications. A few examples were provided on how to best leverage each of these in the meetings & events industry.
How to Write Amazing Prompts:
The speakers introduced the concept of R-T-P (Role-Task-Prompt) and explained how to write effective prompts using AI. This was demonstrated through an example where a meeting planner requested data about air lift into five different airports. The prompt was to show the data in a table, providing insights into the amount of passengers each airport can handle and the number of direct flights from three specific airports.
AI Products to Help You Work
Several AI products were highlighted that can assist meeting planners in their work including:
- Synthesia: A company that offers AI-powered video generation tools. Synthesia enables users to create personalized videos at scale, revolutionizing the way content is produced and consumed.
- Reposite's RFP Marketplace: Reposite built an AI-driven marketplace that matches planners with the best hotels, meeting spaces, restaurants, activities, ground transportation, catering, and more. This tool streamlines the planning process, saving time and effort.
- Allfly's Forecast Tool: AllFly's Forecast is a tool designed to quickly budget airfare for meetings or team offsites. This tool helps planners estimate travel costs more accurately, enabling better budget planning.
Dive Deeper into the Future of AI in Event Planning
If you're intrigued by the potential of AI to revolutionize the meetings and events industry and are hungry for more detailed insights, we've got your back! Our team has compiled a comprehensive white paper on AI goes beyond the surface, offering in-depth analysis and further elaboration on the topics covered during the seminar.
From unlocking the full potential of Natural Language Processing (NLP) tools to exploring advanced AI applications for event planning, this document is your key to staying ahead in the rapidly evolving landscape of technology-driven event management.
Whether you're a seasoned professional or new to the field, the insights contained within this white paper will empower you with the knowledge and tools needed to elevate your events to the next level. Click here to download the white paper now and take the first step towards transforming your event planning process with AI.
Thank you to our sponsors!
If you're interested in discovering how Reposite can speed up your event planning process with access to over 25,000+ group-friendly suppliers worldwide, schedule your demo today!
