As in-person gatherings gain momentum, the meetings and events industry is experiencing an exciting influx of demand from planners. Perhaps you find yourself currently managing a multitude of group events and meetings, and their numbers seem to be growing while deadlines shrink.
How do you approach your planning process when lead times are short? Traditional planning for supplier sourcing, communications, and even quote management take hours of time in the week and require a ton of manual legwork.
To tackle this challenge head-on, it's crucial for your planning process to keep pace with your workload by using modern planning tools. Planning efficiency is key, particularly when dealing with sourcing and quoting. Here are three effective methods to achieve higher planning efficiency using Reposite:
1. Replace supplier sourcing methods with our curated marketplace
Traditionally, group planners take to Google to begin the exhaustive process of searching for their suppliers, sourcing group sales contacts, making follow-up calls, and filling out private event forms. This process is outdated and takes up too much time for busy travel and event planners with short lead times. Let's be honest Google isn't built to tell you which restaurants in Midtown Manhattan have a private dining room for 25 guests with A/V hookups, and no F&B minimums. Reposite is built for this exact use case along with dozens of other targeted search criteria. We've created a curated database of 25,000+ group-friendly supplier offerings in 2,000 locations globally.
Planners leveraging Reposite have been able to increase their commission by upwards of 20% and save on average 10+ hours per project in their sourcing process.
On Reposite, you can supercharge your sourcing by connecting directly with group friendly suppliers across 10 different categories, beyond just venue and hotel, including transportation, restaurant, team building activities, decorations, hired entertainment, catering, and more.
Our RFP tool is the easiest way to receive customized quotes from qualified suppliers that are ready to partner with you on your event needs. With the minutes it takes you to write an RFP and quotes coming to you in 24–48 hours, planners can't afford not to automate these processes.
Start sourcing trusted suppliers on our marketplace
2. Optimize Your RFPs
Better RFPs mean better quotes, and Reposite sets you up for a strategic request from the beginning.
You can quickly choose from highly targeted event and trip details that will match you with qualified suppliers on our marketplace. Our AI will match your budget, location, ambiance, and event details with the best-fit suppliers. No more chasing suppliers - watch the quotes come through within 24–48 hours.
Boost your booking process and stop endless phone tag and email loops - Post your first RFP on Reposite!
3. Trim Your Tools
Most planners juggle between several different tools for each planning step, whether it's Dropbox, Spreadsheets, or various proposal builders.
It's time to close tabs and open an all-in-one workspace. We provide you the ability to easily review all incoming quotes, mark which ones you would like to keep under consideration and which you would like to decline. Once you have narrowed down your options you can easily drag & drop your top vendor quotations into a client-facing proposal. No more copying and pasting from dozens of emails!
Each of these tools is under one roof - giving you a streamlined workflow and increasing planning efficiency.
Ready to go from 10 tools to 1? Start using Reposite to plan today!
